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Administration: Administrator Restrictions

✅ Administrator Restrictions in PurelyHR

Administrators can be configured with different levels of access depending on their responsibilities. Within an administrator's profile, there are three tabs that can be used to control visibility, notifications, and report access:

  1. Go to Time-Off Module → Manage Users → User List.

  2.  

    Select the Administrators tab.

  3. Locate the administrator you wish to modify and click the Pencil icon to open their User Settings.

     

  4. Click the Gear icon.

 The Gear icon provides access to all three administrator settings tabs:

  • Notification Email Settings – Controls which email notifications the administrator receives.

  • Restrictions – Controls which offices and departments the administrator can view and manage.

  • Report Only – Limits the administrator to accessing reports only.

Notification Email Setting

The Notification Email Settings tab allows you to control which notifications an administrator receives.

  • Emails from Employees

  • Emails from Managers

  • System Notification Emails

For each notification type, you can select one of the following options:

  • All – Receive notifications from all users.

  • None – Do not receive notifications.

     

  • Only Users/Managers from the Following Departments – Receive notifications only for users within selected departments.

 Restrictions

The Restrictions tab allows you to limit an administrator's visibility to specific offices and departments.

  • Office Restrictions - Select the offices the administrator can access. The administrator will only be able to view and manage users assigned to the selected offices.

  • Department Restrictions - Select the departments the administrator can access. The administrator will only be able to view and manage users assigned to the selected departments.

Alternative Method - Staff Module 

  1. Go to Staff Module → Staff Directory.
  2. Select Administrators.
  3. Choose the administrator you want to restrict and select the pencil icon to go to User Profile. 
  4. Click Restrictions Tab.
  5. Add or modify the Department(s) and/or Office(s) they should have access to.
  6. Save your changes.

 

 

Report Only

The Report Only tab allows you to restrict an administrator to report access only.

When enabled, the administrator will only have access to the Reports section and will not be able to perform other administrative tasks within the system.

  • Select the Report Only tab.

  • Set Access to reports only? to Yes.
  • Click Save Changes.

Important: Only the main administrator can modify the settings of other administrators.