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New Overtime (OT) Rules with Multiple Multipliers

We are updating our Overtime (OT) capabilities! You will be able to configure Overtime Rules that include multiple pay code multipliers, giving you greater flexibility and accuracy in how employee overtime is calculated and reported.

How to Set Up Overtime Rules

  1. Go to Time-Clock or Time-Sheet> Settings > Overtime Rules

  2. Click Add Rule

  3. Choose your Rule Type:

    • Daily Overtime – triggers overtime after a certain number of hours worked in a single day

    • Weekly Overtime – triggers overtime after a total number of hours worked in a week

    • Combined – applies both daily and weekly thresholds together (e.g., more than 8 hours in a day and more than 44 hours in a week)

  4. Select the Pay Code to apply when the rule triggers

  5. Click Save to apply the rule

Scenario: You want to pay overtime when an employee works more than 8 hours in a day or 44 hours in a week.
Setup: Create one rule for “Daily > 8 hours” and another for “Weekly > 44 hours”, both using the same pay code.

Don't have pay code yet? 

  1. Go to Time-Clock or Time-Sheet> Settings > Overtime Rules

  2. Click Manage Pay Codes

Adding or Editing Pay Codes

  1. Click Manage Pay-Codes to create a new one, or select an existing code to edit.

  2. Set the following:

    • Pay Code Name (e.g., “PC1”, “OT”, or “Double Time”)

    • Multiplier (the pay rate applied to those hours — e.g., 1.5x or 2x)

  3. Click Save

  • You can assign pay codes to multiple Overtime Rules.

  • Deleting a pay code that’s already in use may affect your reports, we recommend renaming instead of deleting.

  • Each pay code’s multiplier is used in reporting exports and can be referenced by payroll systems.

Tips

  • You can create multiple rules to cover different thresholds or multipliers.

  • Make sure your pay codes are set up and labeled clearly before assigning them to rules.