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Reporting on Inactivated Users

This article applies to the Time-Off module

Overview

Admins can now generate reports that include Inactivated Users, allowing access to important historical data for employees who are no longer active in the system.

This feature helps with audits, offboarding reviews, and maintaining accurate records.

Who Can Use This Feature

  • Admins only
  • Other user roles will continue to see results for Active Users only

Available Reports

You can view Inactivated Users in the following reports:

  1. Time-Off Details Report

  2. Time-Off Totals Report

How to View Inactivated Users

  1. Open one of the supported reports listed above.

  2. Locate the Active/Inactive dropdown filter at the top of the report.

  3. Select one of the following options:

    • Active Users – displays currently active employees.

    • Inactive Users – displays only deactivated employees.

  4. Click Run Report to generate your results.

⚠️ You can only choose one option at a time — reports cannot display both Active and Inactive users together.

Notes

  • Data for inactivated users is read-only.

  • The filter is only available on the reports listed above.

  • Export options (such as CSV or PDF) remain available for both Active and Inactive user reports.

Example Use Cases

  • Review time-off taken by a past employee before deactivation

  • Maintain complete historical records without reactivating users